Privacy Policy

Privacy Policy

KMT is committed to protecting the privacy of individuals who engage with the organization. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information.

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Information We Collect

When you subscribe to our newsletter or register for events, online or on-site, we may collect personal information. This includes, but is not limited to, an individual’s name, email address, institutional affiliation, phone number, and country of residence. We do not collect information under other circumstances, and we do not collect or store any sensitive personal data (in compliance with Article 9 of the EU GDPR). We retain personal information only for the duration necessary to fulfil the purposes for which it was collected, unless a longer retention period is required or permitted by law.

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How We Use Your Information

The information we collect is used for the purpose of providing you with updates on KMT activities, events, and initiatives. In addition, we retain the right to conduct demographical examinations of the data we have collected, purely for internal use and administrative purposes. We do not under any circumstances share, sell, or disclose your personal information to third parties.

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Security and Use of Computer Programs

We utilize various computer programs and services, including but not limited to Mailchimp and Microsoft 365 programs, for the storage and processing of personal information. These tools are employed to efficiently manage and organize data while maintaining a high standard of data security.

The Microsoft Privacy Statement can be accessed here, and the Mailchimp Privacy Statement here. We encourage all those who engage with KMT to read statements from third parties and be mindful of user responsibility when providing personal information online.

When using these programs, personal information is subject to the security features and protocols provided by the applications. We implement access controls to safeguard the data; access to personal data is restricted to individuals who are directly involved in fulfilling the purpose outlined in this privacy policy. Those granted access are subject to strict confidentiality obligations and are required to use the information solely for the purposes for which it was collected.

Your Consent

By providing your information, you consent to the collection, use, and disclosure of that information as described in this Privacy Policy. You may opt out of receiving communications from us at any time by using the unsubscribe link provided in our emails or by contacting us directly. You have the right to request that your personal information is erased from KMT databases at any time. Upon successful verification of your identity, we will take reasonable steps to erase your personal data from our records, unless retention is necessary for legal purposes according to Icelandic law.

Access and Accuracy

You have the right to access and correct your personal information. If you would like to review or update your information, please contact us at info@kmt.is. 

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Changes to the Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website, and your continued involvement with KMT after the effective date of such changes constitutes your acceptance of the revised policy. 

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Payment Policy

By purchasing tickets to the KMT Symposium, you agree to adhere to the following payment policy: 

Principal Location and Legal Compliance: As the Project Office for KMT, GEORG – Geothermal Research Cluster, Icelandic ID no. 4304120350, VAT no. 12399, collects the registration fees. GEORG’s principal location of business is in Iceland, and all transactions are governed by Icelandic law. 

Ticket Delivery: Upon completion of your payment, a digital ticket will be sent to the email address provided during the purchase process. Please ensure the accuracy of your email address to receive your ticket without delays. 

Return Policy: Cancellations are accepted until April 1, 2024. Cancellations made before April 1 are eligible for a full refund of Registration price, cancellations made after or on April 1. are not eligible for a refund. For cancellations and/or inquiries, contact info@kmt.is.   

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Contact Us

If you have any questions or concerns regarding our Privacy Policy, please contact us at info@kmt.is.  

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